Reference Citations in Text

Validation and styling of reference citations in the text

I want to take this course!

Who can take this course?

  • Copyeditors working on scientific journals or scholarly books
  • Freelance copyeditors learning to copyedit academic books and journals
  • Anyone seriously considering a career in academic copyediting
  • Anyone who has taken The Art of Copyediting course on styling the list of references

Course overview

Basic details

  • 14 video lessons (totaling over hours), accessible 24 × 7 for a period of 3 months
  • Approximate study time required: about 4 weeks to complete the lessons (and another 2–3 weeks to work on the practice material)
  • Explains the principles of reference citation for both the name–year and the numbered systems of citation found in academic and scholarly manuscripts
  • Outlines the possible preferences, which in turn form the basis for various style preferences
  • Uses a hypothetical list of references to explain certain vital concepts in name–year citations
  • Provides a foolproof template for any possible renumbering in numbered citations
  • The wealth of downloads include
    • a hypothetical list of references and all possible ways of adding a,b,c to references in accordance with style
    • material for practicing and mastering these concepts
    • reference renumbering template
    • step-by-step procedure for handling reference citations in any manuscript
    • material to practice basic concepts as well as changing reference citations from one format to another

Addresses your needs

  • Every one of you—those entering the copyediting profession, freelance as well as full-time editors—can learn from the convenience of your homes
  • Self-paced study (any time, weekdays, weekends, with breaks whenever you want)
  • Mobile access to course lessons via a dedicated app
  • Replay lessons any number of times till the concepts become clear to you
  • Interaction with participants and instructor in the form of comments within the course; email support also available
  • World-class training at affordable pricing, part-payments also possible
  • Practice material provided to apply and practice the concepts learned
  • This course has The Art of Copyediting guarantee 
I want to take this course!

Course instructor

  • Venkataraman Anantharaman, PhD, is the Founder of The Art of Copyediting
  • Has 25 years of editorial experience (22 years in-house), first as a copyeditor and later a manager and director of editorial programs
  • Spent almost his entire career training people and evolving his own methods of teaching copyediting over the years
  • Was the only Asian speaker at Editing Goes Global, the first international conference for editors, convened by Editors’ Association of Canada (now Editors Canada), Toronto, June 2015
  • Is writing a book tentatively titled Principles of Copyediting (currently about 312,500 words)
  • Concepts and examples presented in the The Art of Copyediting courses are simply those culled from his book

Why this may be important for you!

  • Explains principles and style preferences with utmost clarity
  • Visual demonstration of the underlying principles in name–year citations, together with material to work out the possible options, will provide immediate clarity—something that may otherwise take several months to attain
  • Reference citations can be understood only by working out the various possibilities on different manuscripts—and this course provides enough practice material to work out every possible scenario
  • The thoroughness of the approach will help you become confident of working on live material quite soon

Benefits of taking this course

  • At the end of the course, you will have a clear, step-by-step method for handling the reference citations (numbered or name–year) in any manuscript
  • You will master the concept of providing reference citations in any academic document and also handle them adeptly as an editor
  • You will learn some practical aspects of citation styling that you may never read in any of the style manuals
  • You will master reference renumbering before starting out on live work

The Art of Copyediting guarantee

This course comes with The Art of Copyediting guarantee of satisfaction

  • The value of content that you will receive and its practical use in earning will far outweigh the amount you pay for the course
  • Brings together the cumulative effect of 25 years of learning and training by the instructor
  • The course is completely self-contained; you do not need access to any specific style manual, although you can relate whatever you learn to any manual you may have (access to)
  • You will learn within 4–6 weeks and bypass the many years of struggle and conscious reading of various style manuals to pick up what is presented here
  • The course (built from questions asked by copyeditors over 15 years) will answer almost any practical problem you may encounter—or at least empower you with sufficient information to help you solve newer problems

Course Outline

  • Reference citation in text—basic principles
    • Introductory overview
    • Name–Year system
    • Numbered system
  • Name–Year system—an in-depth discussion
    • Adding a,b,c to citations—the specifics, the process, and some insights
    • Comparison of a,b,c additions to reference lists arranged in three different ways
    • Positioning of first author et al. forms among multiple citations
  • Changing reference citations in text from one format to another
    • Possible reasons for changing reference citations in text
    • Nine possible ways of changing reference citations and step-by-step process for each—Part 1
    • Nine possible ways of changing reference citations and step-by-step process for each—Part 2
    • The reference renumbering sheet
  • Practical tips on styling reference citations
    • Some general points on styling reference citations
    • Reference citations in the abstract
    • Practical tips relating to the name–year system
    • Practical tips relating to the numbered system

Course highlights

  • Demonstrates how the addition of a,b,c can vary in accordance with the three different ways of arranging an alphabetical list of references
  • Breaks down the numbered system into the alphabet–number system and the citation order system
  • Explains visually the correct meaning of the idea that reference citations must be numbered sequentially in a citation order system—and also why publishers choose to sometimes follow the author
  • Provides practical reasons as to why the numbering of references in a manuscript may sometimes be incorrect
  • Presents possible reasons for changing reference citations in the text and the nine different permutations that are possible
  • Provides step-by-step methods for each of the nine possibilities
  • Explains the dangers involved in reference renumbering as well as the logical basis for the occurrence of errors, and also provides a foolproof reference renumbering template for routine renumbering
  • Explains how the content of references citations in the abstract can vary depending on the type of reference cited
I want to take this course!


Some comments received on The Art of Copyediting courses

"I can see that you have put enormous time and thought into the training, and everything that you covered in the sample content you shared with me mirrors exactly the type of training we have been doing for editors internally for the past few years. I can see immense value for individuals trying to learn the fundamentals of the trade and for corporates that don't have the capacity to train copyeditors quickly enough after they join."

Jason Pearce
Previously Head of Prepress & Systems, Oxford University Press, London; now President, Strategic Technology, Newgen KnowledgeWorks, Chennai, India

"I had the opportunity to attend Dr Venkat's Basic Course on Editing and Writing. . . It has been such a wonderful learning experience. I would say this course is not just for beginners, but for all copyeditors—no matter your years of experience. . . I recommend all freelance and in-house copyeditors (entry level, intermediate, experienced), editorial proofreaders, authors, project managers, translators, and writers to take up the Basic Course on Editing and Writing. . . Do not hesitate to make this investment in your career; I am sure this course will give you a fresh perspective on writing and editing and help you reach greater heights in your careers."

Visalakshy Loganathan
Convenor of the First-Ever Conference for Editors in India, Chennai, February 2018

"I find that the writing/editing course offered by Dr Venkataraman Anantharaman . . . bridges a major gap one has to cross ("learning before the job") before venturing on our "learning on the job." This compact and in depth course has two major advantages: It not only helps the learners acquire—and refine—their editing skills, but they're also exposed to the psychology of the writer and the writing process. In terms of editing, the learners are supplied constantly—throughout—with examples and concepts that they may not have understood or even observed earlier, and with immaculate precision and detail. The course clears some "editing myths" through a practical "rule of meaning" approach. So, be ready to understand some important concepts through the "stay hungry, stay foolish" approach. . . There's so much more. . . If you're learning from a Master, you're always much ahead of the others. Dr. Venkat's methodology of "proving that a sentence is wrong before attempting to edit it" is worth knowing simply because of its great practical value for any editor."

Anand Singh
Freelance STM editor

"I attended Dr Venkat’s Basic Course on Writing/Editing (June 2017–January 2018). I have to say the experience was illuminating and humbling: the former because it brought to light errors that are common but usually unrecognized, and the latter because it made me realize that though I am a native English speaker, there were flaws in my grammar. Fortunately, Dr Venkat helped to iron these out. . . Dr Venkat’s delivery in interesting and his passion for the language comes through in each session. He answers questions with precision, clarity and patience. I highly recommend this course as a refresher for all those who have been away from the formal study of English for some time, including those who, like myself, consider themselves pros at the language!"

Neena Thomas

"The classes were so well organized into points and each one discussed in detail; using many examples to elucidate each point made it much easier to comprehend the differences between different scenarios; and connecting a rule to other relevant rules was very effective in helping to grasp certain concepts much better than before. . . I enjoyed each session as sentence structure became clearer. Although I should not play favorites, I loved the session on introductory phrases; the ones on the colon, semicolon, and dashes come next. Of course, I would feel guilty if I do not mention the one on prepositions or the explanation about appositives. But then, each session had something new to be learned."

Chandra Karthik
Freelance STEM copyeditor

You have only one offer for this course

Reference Citations in Text


Single full payment

Access to 14 video lessons totalling 6½ hours

Access to course videos: 24 × 7, for 3 months

Mobile access to courses via a dedicated app

Interaction with course participants and instructor via comments; also email support

A wealth of downloads that serve as reference documents, practice material, and working aids

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